[caption id="attachment_94873" align="alignnone" width="559"]
Parliamentary Secretary of Planning & Co-ordination, Evaluation & Monitoring, Taxes, Neiba Kruno speaking at the launching programme of “RFID based File management System” in the conference hall of ACS & Development Commissioner, Kohima, on January 23.[/caption]
Dimapur, Jan. 23: Parliamentary Secretary of Planning & Co-ordination, Evaluation & Monitoring, Taxes, Neiba Kruno, today launched the Radio Frequency Identification (RFID) based file tracking/ management system in the conference hall of the Additional Chief Secretary and Development Commissioner, Civil Secretariat, Kohima.
As an initiative of E-Governance, Parliamentary Secretary, Neiba Kruno, had initiated the development of this project for State Planning Department to accurately and efficiently track and monitor files automatically. He explained that although we are well into the 21st century and relying more and more upon electronic databases, old-fashioned paperwork still has a place in the workplace.
He said a wide range of organisations across the world still rely on files and folders and records that must be accurately tracked and located etc adding even our State departments too have large number of files and documents of immense importance which sometimes tends to get misplaced and locating of the same sometimes become a cumbersome process.
By implementing RFID based File Management System, one can effectively manage files or documents. Another important part is that, with the implementation of the system, no unauthorised person will be allowed or can carry files personally and move from table to table meeting officials of the department.
Additional Chief Secretary and Development Commissioner, RB Thong, who also chaired the function, explained that the project is implemented on pilot basis. He said the use of RFID based system will not only save time and effort, but also bring about improved workflow processes and increased output efficiency of the department.
He informed that the department has attached RFID chips in about 1000 files to assist in easy tracking of documents and files and their respective status. From now onwards, he said, all the files in the department as well as files coming from other departments will be RFID tag and be monitored using the present RFID based File Tracking-Management System.
In this connection, he said database of all the file will be created adding every file movement will be tracked and history of each file maintained since the creation of the file. Using this system will help in tracking of any file and its location in the department at any given time, he informed adding this will also do away with unauthorised person carrying files in the department as all the files has to be digitally accepted by concerned officials in the departments.
A short presentation was made by Er. M Kithan, Project Director on RFID based Technology. Host of officials from the department attended the programme. The programme ended with a vote of thanks by the Additional Development Commissioner, Aolemla Jamir.
