The best HRMS software or human resource management software allows you to manage all your hiring, digital onboarding and employee records in one place.
As your business grows, you will undoubtedly get to know the frustration of keeping up with all your employees. If you have found yourself using different tools for your job adverts, chasing onboarding documents and managing staff data using a complicated spreadsheet, then you will know how frustrating it can be. Not only can this be confusing when hiring, but it also causes delays and errors due to a lack of integration.
More and more companies are moving away from using separate tools in favour of an integrated solution. The best HRMS software allows you to manage all your hiring, digital onboarding and employee records in one place.
Below are 8 platforms that simplify your daily HR tasks.
1. PeopleStrong
PeopleStrong is an enterprise human resource management software based in Gurugram, India. It provides cloud-based services that power HR operations for over 650+ large enterprises and serves over 2 million+ users in India, APAC, and the Middle East.
Built to manage complex workforce structures, its core payroll engine handles huge annual payroll volume while providing native compliance for Indian statutory requirements like TDS, EPF, ESI, and LWF.
Beyond payroll, the suite includes AI-driven talent acquisition for high-volume hiring, digital onboarding, dynamic leave and attendance tracking, and OKR-based performance management.
Employees interact with the system via "Jinie," an integrated conversational AI chatbot that streamlines self-service queries, payslip downloads, and leave requests.
Continuously recognised in the Gartner® Peer Insights Voice of the Customer for Cloud HCM, PeopleStrong combines scale with modern AI automation.
2. Workday HCM
Used by global companies. Workday allows you to manage your human resources, bookkeeping and workforce planning in a secure cloud-based system.
Global Hiring: If you are hiring internationally, Workday will allow you to maintain your hiring standards.
Automated Onboarding: Automated 'onboarding wizards’ will help your IT department and facilities team. They will organise laptop orders and logins.
Comprehensive Staff Data: This will allow you to keep detailed records of all your employees including all promotions, salary changes and training.
Intelligent Insights: Provides managers with clear insights into staff retention rates, hiring speeds and workforce trends.
3. greytHR
A simple solution perfect for growing companies or mid-sized companies wishing to reduce administration.
Easy Candidate Management: The recruitment dashboard allows your HR team to advertise roles, search candidates and keep track of where people are in the hiring process.
Easy Onboarding: Candidates can quickly provide their banking details, emergency contacts and compliance documents using simple links.
Organised Filing System: All your staff information and attached documents can be stored in an easily searchable digital filing cabinet.
Staff Self Service: Staff can log into the platform to view old payslips and update their personal information.
4. ZingHR
Designed to be used in non-desk-based environments. Whether you work in retail stores, manufacturing or have a remote workforce.
Integrated Hiring: Job portals can be integrated with your HR database so your HR team can view the candidate’s profile quickly.
Paperless Onboarding: Documents can be verified digitally, signed electronically and policies agreed upon automatically.
Comprehensive Staff Data: Tracks staff skills, education and training.
Collaborative Hiring: Hiring managers can view scorecards and add comments.
5. Zoho People
Part of the Zoho software suite. This can be customised to suit your needs. Start with the basics and add additional features as your company grows.
Custom Career Pages: Create branded job portals, multiple stages of your hiring process and automated emails to keep candidates informed of their progress.
Checklist Onboarding: Candidates will complete all their training, uploads and orientation using customised checklists.
Secure Data: Strict access rights to ensure only those who need to see personal information can.
Good Integration: Can integrate well with other productivity and business tools.
6. BambooHR
Famous for its sleek and friendly design. Specifically designed to help growing small and mid-sized businesses.
Simple ATS: Posting roles, tracking candidates and sharing notes with your hiring team is simple.
Friendly Onboarding: Electronic signing and digital welcome packs will help your new staff feel organised.
Organised Staff Data: Custom fields can be added to keep track of emergency contacts and company-issued items.
Fast Reports: Generate reports on how many people you have working, turnover and team breakdowns in just a few clicks.
7. Rippling
A unique platform that combines your HR, IT and finance. Extremely fast.
Fast Global Hiring: You can offer roles, perform background checks and onboard local/international staff in minutes.
Automated IT: When onboarding a new member of staff, their laptop can be ordered and software access (Slack, Google Workspace, GitHub, etc.) set up automatically.
Integrated Data: Any changes to a member of staff's role or status will be updated across all platforms.
Custom Rules: Administrators can create automated rules for hiring and onboarding processes without needing to write any code.
8. Darwinbox
A modern, mobile-friendly cloud-based platform. Perfect for fast-growing companies.
AI Filtering: Smart tools will match any incoming CVs to your job description, saving you time.
Exciting Onboarding: Interactive modules and chatbots will keep your new hires excited whilst they complete their onboarding.
Full Talent Profiles: Tracks progress, ratings, skills and achievements.
Flexible: Modules can easily be adapted to suit unusual company structures and local laws.
Conclusion
Selecting an appropriate system to run the hiring process, onboarding and keep employee information is not only affected by your IT but also affects employee attitude towards your organisation. In the absence of integrated platforms, candidates get dissatisfied with the hiring and HR does not see the light of day due to time spent searching for documentation.
Utilising the best HRMS software right next to the high-quality recruitment software will free the team from the burden of administration and allow them to spend less time on documentation management and more time assisting those who make business run.
(The views and opinions expressed in this guest article are solely those of the author and do not necessarily reflect the views of Eastern Mirror)